The Top 10 Questions to Ask a Wedding Band Before Hiring Them

An Introduction to Wedding Entertainment Options

Eleuthera Wedding Bands, Boston Common Band, Dance Floor, Caribbean, Cocktail Hour

Planning a wedding involves a myriad of decisions.
From choosing the venue to selecting the perfect dress. Among these important choices is finding the right wedding band to set the mood and keep the celebration alive. While it may seem overwhelming, fear not! Boston Common Band is world-renowned experts in the field, and provides you with the essential questions that need to be asked before you make that final decision.

Your future hubby? Check. Sparkly ring? Check.
Date and venue? Check and check.
But don't rush into signing that dotted line just yet. The right wedding band can make all the difference in creating an unforgettable atmosphere and ensuring your guests have a blast. By asking the right questions, you can ensure a seamless experience and a musical journey that resonates with your style.

We'll delve into ten crucial questions we recommend asking.
These questions cover everything from musical style and genre to logistics and additional services. So, without further ado, let's dive into the world of wedding bands and ensure your big day is accompanied by the perfect musical backdrop.

Question 1:
What Style and Genres Do You Perform?

When it comes to selecting a wedding band, understanding their musical style and genre is key to creating the right ambiance for your special day.
Boston wedding bands are not all created equal, and each has its unique musical expertise. By asking this question, you can ensure that the band's style aligns with your vision and that they can cater to the diverse musical tastes of your guests.

Style and genre between bands can vary significantly.
Some bands specialize in rocking out to favorite hits from the 90s and Top 40 charts, while others focus on R&B Motown classics. It's important to find a band that can cover more than one genre, as this ensures that guests of all ages will feel included and enjoy the music throughout the evening.

Finding Live Videos or Seeing the band Live.
Be sure to ask if they have any live videos available to view. Or if you can view the band at a real live performance.

Question 2:
Do you perform for Cocktail Hour?

Cocktail Hour is the Essential Introduction to the party.
This pre-reception period sets the tone for the rest of the evening and offers an opportunity for guests to mingle, enjoy refreshments, and savor the ambiance. When it comes to selecting a wedding band, understanding their offerings during the cocktail hour is crucial.

Typically, most bands quote for the 4-hour reception, with the cocktail hour being an additional service. Ask if the band provides instrumentation during this time and if there are any extra charges involved.

What size Cocktail Hour options are available?
Some bands may offer a soloist, a jazz trio or quartet, or even an iPod and Speaker-On-a-Stick option to set the mood during the cocktail hour. Understanding the band's capabilities and options will help you make an informed decision and ensure a seamless musical experience throughout your wedding celebration.

Wedding Groom Dancing

Question 3:
What Music is Played During Dinner Hour?

The Dinner Hour of your Wedding is a special time to relax, and prepare for the dance party ahead.
The music played during this period sets the atmosphere and enhances the overall dining experience. It's crucial to carefully consider the type of music you want during the dinner hour and discuss it with your potential wedding band.

Volume and Energy Appropriate Song Selection.
While it might be tempting to have dance music performed during dinner, it's important to strike a balance. Overly energetic music can sometimes distract guests from enjoying their meals and shift their focus to the dance floor prematurely. To ensure a smooth flow and an enjoyable dining experience, selecting the right music is key.

Question 4:
Do you take song requests and will you learn a song for us?

Personalizing the music to fit your theme.
When it comes to personalizing your wedding day, nothing quite compares to having the perfect song played during your first dance as a married couple. It's essential to discuss music requests and the band's flexibility in learning new songs before making a decision.

First and foremost, inquire with the bandleader about their process for handling music requests. Do they provide a song list for you to choose from? Are they open to suggestions and input from you and your partner? A band that values your preferences and actively involves you in the song selection process ensures a more personalized and memorable experience.

What about learning songs?
Additionally, discuss whether the band is willing to learn and perform specific songs for your special moments. Having the band play "your" song for the first dance adds an extra touch of romance and significance. While most bands have a repertoire of popular wedding songs, it's crucial to confirm their willingness to learn at least one song that holds special meaning for you.

Remember, instead of providing an extensive list of specific songs, consider offering the band a curated selection of 10-20 suggestions. This allows them to create a diverse setlist that caters to different age groups and includes your favorite tunes. By providing the band some flexibility, you'll ensure a well-rounded musical experience for you and your guests.

Boston Common Band performs as a Nantucket Wedding Band at Galley Beach

Question 5:
What do you do when you take breaks?

A wedding reception is all about celebrating and dancing the night away. But what happens when the band announces they're taking a break?
It's crucial to understand how the band handles their breaks and how the party can stay lively and energetic during those intervals. Let's explore this important aspect of hiring a wedding band.

Most bands offer a simple solution to keep the party going even when they're on a break. One common option is a "CD/iPod" service, where pre-selected songs are played to maintain the momentum. However, a growing trend in some markets is for bands to offer a combination of a Live DJ performance during breaks.

The Band + DJ Combination is your wedding cheat code.
A live DJ takes over during the band's break, seamlessly transitioning between songs and ensuring a continuous timeline flow of music. This combination provides the best of both worlds, blending the energy and live performance of a band with the versatility and extensive song selection of a DJ.

When considering a band that offers a "Live DJ" service, it's essential to ask for clarification on the role of the DJ. Inquire whether the DJ is a professional who can mix and beat-match songs or simply a band member selecting songs from their iPod. Understanding the distinction ensures you make an informed decision that aligns with your expectations.

By having a solid plan in place to keep the party alive during the band's breaks, you can maintain the vibrant atmosphere and ensure that your guests continue dancing and enjoying themselves.

Question 6:
How do you MC the event and do you offer any party planning?

A well-coordinated and seamless wedding requires careful planning and coordination of various formalities and details.
When it comes to your wedding band, it's essential to understand how they handle the coordination process and ensure that they are aligned with your vision for the big day. Let's delve into the importance of planning and coordinating the wedding formalities with your chosen band.

Most wedding bands will offer a Word or PDF document for you to fill out, while more advanced groups may provide online wedding planning systems. These tools allow you to communicate your preferences, timelines, and any specific details regarding the formalities you have in mind. It's crucial to work closely with the band during the planning process to ensure they understand your vision and can execute it flawlessly.

The Band's MC is essentially your Quarterback for the wedding.
An experienced MC will effortlessly coordinate between your Venue and Catering, then guide the flow of events to keep everything on track. It's important to have clear communication with the band's emcee, ensuring they are aware of your preferences and timeline for formalities such as the grand entrance, toasts, cake cutting, and other special moments. By being on the same page, you can create a seamless and memorable experience for you and your guests.

As you plan and coordinate your wedding formalities with the band, consider their expertise and experience in handling different types of events. A band with a solid understanding of wedding protocols and traditions can offer valuable insights and suggestions to enhance your celebration.

Wedding Guests dancing to Boston Common Band wedding music performance

Question 7:
What type of sound system and lighting do you provide?

The quality of sound and the ambiance created by lighting can significantly impact the atmosphere of your wedding reception.

When considering a wedding band, it's crucial to inquire about the type of sound system they provide and the lighting options available. Let's delve into the importance of sound system and lighting and how they can enhance your wedding experience.

A professional wedding band should have a scalable sound system that can cater to the size of your venue. Whether you have a small intimate gathering or a grand ballroom celebration, the band's sound system should deliver crystal-clear audio to ensure that every note and lyric is heard with clarity. Additionally, inquire about their ability to "steer" the sound-energy, directing it towards the dance floor where you want the focus and excitement to be.

Lighting is another crucial aspect that can transform the ambiance of your wedding venue.
Many bands now come equipped with LED lighting systems, which offer versatile options for creating different moods and highlighting key areas. However, it's important to confirm whether the band has programmed lighting scenes that align with different parts of your wedding. This ensures that the lighting complements the music and enhances the energy of each song.

By selecting a band that provides high-quality sound and thoughtful lighting options, you can create an immersive and captivating experience for your guests. The right combination of sound and lighting can elevate the energy of the dance floor, enhance the emotions of special moments, and leave a lasting impression on everyone in attendance.

Question 8:
Do you offer any other party related services?

When selecting a wedding band, it's worth exploring the additional services they offer beyond their musical performance.

These services can add an extra touch of flair and convenience to your wedding day. Let's delve into the range of additional services that some wedding bands provide and how they can enhance your overall celebration.
- Full Venue Uplighting: Transform your wedding venue with atmospheric lighting that sets the mood and enhances the aesthetic appeal of the space. Many bands offer full venue uplighting services, allowing you to customize the colors and ambiance to match your wedding theme.
- Photobooth: Capture unforgettable moments and create lasting memories with a photobooth. Some bands offer photobooth services, complete with props and instant printing, providing entertainment and keepsakes for your guests.
- Staging/Dance Floors: Ensure a captivating stage for your band and a designated dance floor for your guests to dance the night away. Bands that offer staging and dance floor services can help create a visually appealing and functional setup.
- Package Discounts: Booking multiple services from the same entertainment vendor can often lead to package discounts, saving you money while ensuring a cohesive and well-coordinated experience. Inquire about package options and see if combining services can benefit your wedding budget.

By taking advantage of these additional services, you can streamline your wedding planning process and rely on a trusted vendor to provide various elements of your celebration. It's essential to discuss these services with the band and determine which ones align with your vision and priorities for the big day.

Wedding Band Lighting and Sound System

Question 9:
Do you have any preferred vendors you like to work with?

Planning a wedding involves collaborating with a network of talented wedding professionals to bring your vision to life.

When choosing a wedding band, it's valuable to inquire about their vendor recommendations. Wedding vendors often work together, building strong relationships and ensuring a seamless experience for couples. Let's explore the benefits of seeking vendor recommendations from your chosen band.

- Expertise and Trust: Wedding bands regularly interact with various vendors, such as photographers, florists, wedding planners, and more. They have firsthand experience working alongside these professionals and can provide valuable insights into their expertise, reliability, and compatibility with your wedding style. Trusting the recommendations of your band can help you assemble a reliable and cohesive team of vendors.
- Seamless Collaboration: When your vendors are familiar with one another, it fosters a sense of synergy and collaboration. They understand each other's working styles, communication preferences, and can coordinate seamlessly to create a cohesive and flawless wedding experience. Opting for recommended vendors can contribute to a smooth and stress-free planning process.
- Enhanced Coordination: Vendors who have previously worked together understand the nuances and intricacies of a wedding day. They can anticipate each other's needs, navigate potential challenges, and adapt quickly to ensure everything runs seamlessly. The cohesion among vendors can enhance the overall coordination of your wedding, allowing you to relax and enjoy your special day.

When discussing vendor recommendations with your chosen wedding band, inquire about their preferred professionals in different categories.

By leveraging the knowledge and connections of your wedding band, you can tap into a trusted network of professionals who can help create an unforgettable wedding experience. Now that we've explored the benefits of vendor recommendations, let's proceed to the conclusion, summarizing the essential questions to ask a wedding band before making your final decision.

Question 10:
Do you offer a dedicated band member lineup?

When it comes to your wedding day, professionalism and reliability are essential qualities to look for in a wedding band.

A reputable wedding band will prioritize professionalism and reliability to ensure a stress-free and memorable experience for you and your guests. Look for bands that have well-defined processes and protocols in place to handle logistics, communication, and any unforeseen circumstances. Some key points to consider are:

A seasoned team of musicians who have performed at numerous weddings can bring a level of expertise and professionalism to your event.
Inquire about the band members. Does the band offer a dedicated member lineup at every show. Or is the band part of a staffing agency that sends available musicians that day?

Ask about contingency plans in case of unexpected circumstances such as band member illness or equipment failure.
Sometimes, like in any job, a musician will request a vacation day. In these cases, a top-tier professional band will have reliable backup musicians or alternative arrangements in place to ensure the show goes on without a hitch.

Chatham Bars Inn with Boston Common Band uplighting